Meeting Rooms

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New Castle Public Library has 2 meeting rooms available for use by individuals, community groups, and businesses. Stop by the Help Desk or call 724-658-6659 ext. 109 to reserve a room.

 

Availability of Rooms

 

Rooms are available during regular library hours and should be reserved in advance to guarantee availability. Meetings should end 30 minutes before the library closes. The rooms are not available to public groups before the standard opening time. Activities are to be contained to the meeting room and not interfere with normal library operations. Alcoholic beverages are not permitted. A small kitchen is available for those using the Copernicus Room.

 

Fees

 

The rooms are free for nonprofit organizations engaged in educational, cultural, intellectual, or charitable activities. Meetings must be free and open to the public. Nonprofit groups whose meetings are not open to the public and/or charge a fee for attending may rent a room. Businesses and other profit-making entities may rent meeting rooms for a fee. Payment must be received by the date of reservation.

 

Our auditoriums are available to the community for use by local groups for educational and community service meetings. The meeting rooms are NOT available for social functions (e.g. showers, parties, receptions, etc.).

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Rental fees:

• Nonprofit, free, and open to the public -- Copernicus Room= No fee ; Program Room = No fee

• Nonprofit, private meeting or admission fee -- Copernicus Room = $25 ; Program Room = $15

• Business/for-profit  -- Copernicus Room = $50.00 ; Program Room = $30

 

Other fees that apply to all groups:

• A $15 fee may be charged if a reservation is canceled with less than 24 hours notice.

• A  $25 cleaning fee may be charged if the room, including the Copernicus Room kitchen, is not left in good condition. Individuals and groups that have reserved the meeting rooms are responsible for the condition of the rooms, including the kitchen, while in their use. 

• Fees will be charged for damaged or missing equipment.

 

All fees may be waived or adjusted at the discretion of the Director or Board of Trustees.

 

Room Setup

 

• Copernicus Room (first floor) - The standard setup is 8 tables with chairs. The group may rearrange the chairs and tables to fit their needs, but are responsible for returning the room to the standard setup. The Copernicus Room can accommodate up to 50 people in the standard setup.

• Children's Program Room (second floor) - Tables and chairs are available. Group is responsible for setting up as needed and taking down tables.

• Audio visual equipment needs must be requested at time of reservation.

 

Audio Visual Equipment

 

Each meeting room is equipped with the following equippment. Please indicate any equipment needed for your program when reserving a room.

• Projector

• CD Player

• Blue Ray/DVD Player

• Screen

• Wireless microphone (moveable) 

• Remote control (moveable) 

• VGA cable (moveable) - 50 ft., 25 ft., OR 10 ft. 

• HDMI cable (moveable) - 50 ft., 25 ft., OR 10 ft. 

 

Program coordinator will need to obtain any equipment listed as "moveable" from the Help Desk on the first floor and leave a Driver's License, PA Photo ID, library card, or car keys. Program coordinator will need to return all items to the Reference Desk. Group will be charged for any items not returned or damaged.

 

Librarian staffing the Reference Desk will activiate the system in the Copernicus Room (first floor), please check in upon arrival.